Privacy Policy

Overview

Last Updated: 10/31/25

The Son Family Foundation (“we,” “our,” or “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and protect personal information provided through our scholarship contest and website.

Information We Collect

When you participate in our scholarship contest, we may collect the following information:

Contact Information: Your name and email address.
Verification Documents: Proof of college enrollment and an official transcript.
Media Submission: A personal introduction video you voluntarily provide.

We do not require account creation, login credentials, or other personal identifiers beyond what is needed for scholarship administration

How We Use Your Information

We use your information solely to:

Verify eligibility and enrollment status for the scholarship.
Review and evaluate scholarship applications.
Communicate updates or results regarding the contest.
Comply with legal or regulatory requirements, if necessary.

Your data will not be sold, rented, or shared with third parties for marketing purposes.

How We Store and Protect Your Information

We take appropriate technical and organizational measures to safeguard your information, including:

Secure encrypted storage of digital files.
Limited access to application data by authorized staff only.
Regular deletion of personal data after scholarship decisions are finalized (typically within 6–12 months).

Despite our best efforts, no electronic system is completely secure, and we cannot guarantee absolute protection.

Sharing of Information

We may share your data only in the following cases:

With scholarship judges or review panel members who are bound by confidentiality agreements.
With service providers who support application processing (e.g., cloud storage or email services), under strict privacy obligations.
If required by law, subpoena, or government request.

Your Rights

You have the right to:

Request access to the personal information we hold about you.
Request correction or deletion of your data after the contest concludes.
Withdraw your application and request data removal at any time before the submission deadline.

To exercise these rights, please contact us at info@sonfoundation.org.

Retention of Information

We take appropriate technical and organizational measures to safeguard your information, including:

Secure encrypted storage of digital files.
Limited access to application data by authorized staff only.
Regular deletion of personal data after scholarship decisions are finalized (typically within 6–12 months).

Despite our best efforts, no electronic system is completely secure, and we cannot guarantee absolute protection.

Updates to This Policy

We may update this Privacy Policy periodically. Any changes will be posted on this page with a revised “Last Updated” date.

Contact Us

Email: info@sonfoundation.org